Proposed agenda for the initial committee meeting, immediately following the reorganizational caucus.

Created by tseaver. Last modified 2006-02-11 18:34:19.

Call to Order

Outgoing chair, 5 minutes

As part of completing the reorganization of the party, the State Party Plan requires that:

• The committee contain at least one voting member per precinct;
• The secretary submit a report to the state party within 10 days of elections: the report must include names and contact information of committee members and officers;
• The chair submit the local committee's by-laws to the state party within 90 days of elections.

Likewise, the current by-laws of the city committee require that:

• The reorganized committee elect permanent officers within 40 days of the reorganizational caucus.

Appointment of Temporary Officers

Outgoing chair, 2 minutes

• Proposed motion: "That the committee requests Scott Walker to serve as temporary chair of the meeting, until the election of the permanent chair."
• Proposed motion: "That the committee requests Shirley Johnson to serve as temporary secretary of the meeting, until the election of the permanent secretary."

Election of Permanent officers

Temporary chair, 5-15 minutes

• Permanent Chair (note that permanent chair conducts the remainder of the meeting)
• Permanent Secretary (if needed, temporary secretary turns over notes to permanent secretary).
• Vice-Chair
• Treasurer

Minutes

Secretary, 3 minutes

Note: if the outgoing secretary is not the same person as the newly-elected secretary, minutes are presented by the outgoing secretary.

• Proposed motion: "That the committee adopts the minutes as reported (or amended) of the December committee meeting, 2005/12/10."

Treasurer's Report

Treasurer, 5 minutes

Note: if the outgoing treasurer is not the same person as the newly-elected treasurer, this report is given by the outgoing treasurer.

• Proposed motion: "That the committee accepts the treasurer's report with thanks."

Old Business

None

New Business

Chair, 12 minutes

Meeting schedule

• Proposed motion: "That the committee continues its current policy of holding regular business meetings on the second Saturday of each month, except that there will be no additional meeting in January 2006; further, that the committee requests the secretary to extend our current room reservation with CRRL whenever needed to implement this resolution."

Review of by-laws

Note: the current by-laws require that proposed changes to the by-laws be announced 10 days before the meeting which votes on the changes.

• Proposed motion: "That the committee requests the Parliamentarian (or rules subcommittee) to review the existing bylaws and report recommended changes by e-mail or telephone to the executive committee before the end of this month."

Budget

• Proposed motion: "That the committee requests Treasurer (or finance subcommittee) to prepare a draft budget, based on prior year expenses and projected income, to be presented at the February meeting with a summary of the fund-raising required to support the budget."

Announcements

• Next meeting: 9:30 AM Saturday, 11 February 2006, CRRL public meeting room.
• Inauguration events:
• Jefferson-Jackson Dinner, 6:00-10:00 PM, Saturday, 11 February 2006, Greater Richmond Convention Center, 403 N. 3rd Street, Richmond.
• (others)

Adjournment